NTOA Job Postings
Responsible for managing and scheduling training courses for a non-profit organization. Must effectively write proposals and maintain extensive course documentation. Requires strong computer skills, proficient in MS Word, Excel, Outlook and PowerPoint. Duties include extensive phone calls and emails as part of daily communication with members. Must have the ability to prioritize multiple demands, strong organization skills and have uncommonly good sense. An even temperament, well-developed interpersonal skills and a high level of professionalism and tact are required.
Annual Salary: $36,000
Job Location: Colorado Springs, CO
This job may require minimal travel (2-3 weeks per year)
Job Summary: Support the Training Department by maintaining course records, communicating with instructors and students, maintaining course supplies, and scheduling training dates. Provide general administrative support.
- Update course documentation, notebooks, and videos as requested
- Update training calendar weekly
- Manage database for student and training records
- Establish and maintain course files
- Prepare and send course proposals to interested agencies
- Create budget cost sheet and maintain related records
- Process consultant agreements
- Verify student rosters
- Collect course evaluations/critiques and forward to Director of Training & Education
- Update course status in database
- Maintain inventory of training rounds and re-order when necessary
- Prepare training kits and maintain inventory
Scheduling and Ordering:
- Contact instructors and make travel arrangements, including travel itinerary, hotel reservations, driving directions, rental car, etc.
- Ensure all training venues, equipment, catering, etc. are booked or cancelled in advance
- Print notebooks, tests, student directories, registrations, etc. and arrange for shipping and delivery
- Provide general administrative support to the Executive Director, Director of Training and Education, Program Managers, and instructors as needed
- Process registrations and obtain payment from registrants
- Education – HS diploma and additional training in computer applications
- Work Experience – Two years of experience in records management and office support
Full-Time Regular: Employees who are hired to work the NTOA’s normal, full-time, 40-hour work week on a regular basis. Full-Time Regular employees are eligible for the NTOA’s benefit package, subject to the terms, conditions, and limitations of each benefit program. All Full-Time Regular employees may be either Exempt – meaning they are salaried, no time sheets are required, and no overtime is paid or Non Exempt – which means you are paid for the hours you work, and if you work more than 40 hours in a pay week you would be paid overtime at 1½ time pay.
Part-Time: Employees who are regularly scheduled to work fewer than 40 hours per week. Part-Time employees receive no benefits other than legally mandated benefits (e.g. Workers’ Compensation and Unemployment Insurance) and are subject to the expectations and regulations expressed in the NTOA Employee Manual.
Introductory: Employees whose performance is being evaluated to determine whether further employment in a specific position with NTOA is appropriate. Employees who satisfactorily complete the introductory period will be notified in writing of their new employment classification. Temporary: Employees who are hired to temporarily supplement the work force, or to assist in the completion of a specific project. Employment assignments in this category are of a limited duration. Employment beyond any initially stated period does not in any way imply a change in employment status. Temporary employees retain that status unless and until notified in writing of a change. Temporary positions receive no benefits except legally mandated benefits (e.g. Workers’ Compensation and Unemployment Insurance) and are subject to all the expectations and regulations expressed in NTOA Employee Manual.
The introductory period is intended to give new employees the opportunity to demonstrate their ability to achieve a satisfactory level of performance and to determine whether the new position meets their expectations. NTOA uses this period to evaluate employee capabilities, work habits, and overall performance. Either the employee or NTOA may end the employment relationship at will at any time during or after the introductory period, with or without cause or advance notice.
All new and rehired employees work on an introductory basis for the first 90 calendar days after their date of hire. Any significant absence will automatically extend an introductory period by the length of the absence. If the NTOA determines that the designated introductory period does not allow sufficient time to thoroughly evaluate the employee’s performance, the introductory period may be extended for a specified period. Upon satisfactory completion of the introductory period, employees enter the “regular” employment classification. The employee will receive a written notice of this change.
During the introductory period, new employees are eligible for those benefits that are required by law, such as Workers’ Compensation Insurance and Unemployment Insurance. After becoming regular employees, they may also be eligible for other NTOA-provided benefits, subject to the terms and conditions of each benefits’ program. Employees should read the information for each specific benefits’ program for the details on eligibility requirements.
The NTOA’s health insurance plan provides full time employees access to medical insurance benefits after a 90-day waiting period. Eligible employees may participate in the health insurance plan subject to all terms and conditions of the agreement between the NTOA and the insurance carrier.
Information on the plan and on cost of coverage will be provided in advance of enrollment to eligible employees and will be updated annually at the annual insurance policy renewal. If you choose not to elect coverage through the NTOA you will be asked to sign a waiver, there is no monetary allowance for opting out of coverage. Nothing in this manual shall be construed or interpreted as creating a contract for the payment of health care premiums or any part thereof.
The NTOA will grant holiday time off to all regular full time and part time employees on the holidays listed below:
- New Year’s Day
- Martin Luther King, ’s Birthday
- Presidents’ Day
- Memorial Day
- Independence Day
- Labor Day
- Columbus Day
- Veterans’ Day
- Thanksgiving Day
- Christmas Day
The NTOA will grant paid holiday time to all eligible employees immediately upon assignment to an eligible employment classification. Part-Time Employees will be paid Holiday pay if their regularly schedule work day falls on the holiday. Holiday pay will be calculated based on the employee’s straight- time pay rate (as of the date of the holiday) and the number of hours the employee would otherwise have worked on that day.
A recognized holiday that falls on a Saturday will be observed on the preceding Friday. A recognized holiday that falls on a Sunday will be observed on the following Monday. If a recognized holiday falls during an eligible employee’s paid absence, holiday pay will be provided instead of the paid time off benefit that would otherwise have applied